Conventions & Meetings
Request for Proposal

Request for Proposal

Experience the ease of event planning on the Alabama Gulf Coast. Our sales department looks forward to partnering with you to bring your next event meeting or convention to Gulf Shores and Orange Beach. Upon submitting your request for proposal, our staff will procure proposals from appropriate facilities and will assist in arranging site visits to the area. 

You may submit your own RFP or fill out the form below. A sales department staff member will contact you to further discuss your needs and requirements. 

Required fields are marked in bold and with a red asterisk(*).

* Prefix:
* First Name:
* Last Name:
* Organization:
* Address 1:
Address 2:
* City:
* State/Province:
* Postal Code:
Country:
* Phone:
Fax:
* Email:
Web Site:
* Type of Organization:
* Response to RFP/Bid Proposal Needed By:
 

Meeting Profile

* Complete Meeting Name:
* Meeting Type:
* Start Date
* End Date
* Total # of People:
* Total # of Rooms Blocked:
* # of Suites:
  % Single Rooms
  % Double Rooms
  Peak Night Rooms
  # of Days Hotel Rooms are Required
Alternate Dates this Meeting May be Held:
Alt. Date #1
Alt. Date #2
Rate Range:
Largest Meeting Setup For:
# of People

# Concurrent Breakout Rooms Used

# On-Site Food & Beverage Functions

Preferred Major Arrival/Departure Days:
Alternate Major Arrival/Departure Days:
Preferred Location and Type of Facilities:
(Click all that apply)


Largest On-Site Food & Beverage Function Attendance
 

Exhibits

(if any please complete the section below.)
Type of Show:
Number of Booths:
Size of Booths:
Total Gross Exhibit (sq. ft.):
Move in Day:
First Show Day:
Last Show Day:
Move Out Day:

Thank you for using the Gulf Shores & Orange Beach Tourism's RFP/Bid Proposal we'd appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting will be held in the future.

 

Meeting History

Enter up to two years of meeting history beginning with the most recent. (Past numbers should be actual pickup)

Meeting 1:

Past Start Date
Past End Date
City
State Province
Name of Hotel or Facility
Convention Center (Y/N)
Total # People
Exhibit Facility Type
Total # Rooms Pickup

Meeting 2:

Past Start Date
Past End Date
City
State Province
Name of Hotel or Facility
Convention Center (Y/N)
Total # People
Exhibit Facility Type
Total # Rooms Pickup
Type of Accommodations Used:
 

Other Future Meetings

Enter up to two future meetings
(Future numbers should be estimates)

Meeting 1:

Future Meeting Date(s)
City
State/Province
Name of Hotel or Facility
Confirmed Hotel (Y/N)
Total # People
Total # Rooms Blocked
Total # Rooms on Peak

Meeting 2:

Future Meeting Date(s)
City
State/Province
Name of Hotel or Facility
Confirmed Hotel (Y/N)
Total # People
Total # Rooms Blocked
Total # Rooms on Peak
Editorial Comments / Special Notes:




RFP

+- in this section