1. Post-Meeting Analysis
Once the dust has settled on your meeting, make a detailed list of what went right, what went wrong and what you'd do differently. Also list the vendors who were most helpful, as well as those you wouldn’t use again. Your post-meeting analysis will serve as your first go-to document in planning the next destination meeting or convention. It can remove several steps or questions in determining who to work with again and specific items you do or don’t want to include.
While delegating sounds like a no-brainer, it’s also one of the most difficult things for some meeting planners to embrace. Realize you can’t simultaneously check on name badges, order a last-minute projector and confirm speakers have arrived. In the months preceding your event, train your staff well. If you’re a one-person show but will have volunteers available, create a detailed list of actions and expectations for them to follow. An FAQ sheet can be invaluable for volunteers in the days before and during your event.
3. Revamp Your To-Do List
A to-do list is a great tool to keep you moving forward; however, to really keep yourself on task, assign timeframes to each item on your list. Top-priority items should be first on your task schedule. Adding notes in your phone and setting reminders for you and your team will help keep you on track to succeed.